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Tag: gsuite

  • The Future Office Worker

    The Future Office Worker

    Aside from essential services personnel, millions of people are now working from home. The Covid-19 pandemic has prompted the growth of products to help the home office worker of today and tomorrow.

    Debunqed breaks down which cloud solutions to pay attention to and which to avoid while you adjust to a changing world of commerce.

    During the pandemic, one video conferencing service has exploded in popularity after years of trying on the wayside. This is the service operated by the NASDAQ-listed American group, Zoom.

    Zoom has become a service of choice especially for companies and staff which may have not used online conferencing before. This popularity has made the service a target and there are concerns around security and privacy issues.

    Before Zoom’s burst in interest, the most popular applications include Google’s Gsuite which offers online conferencing solution Meet, Microsoft 365 which includes competing conferencing solution Teams, and Slack.

    Slack which was formed in 2013 also offers chat services that multiple people can use at once in private groups and persistent chat rooms or channels, which are organized by topic as well as direct messaging.

    Zoom being hacked during quarantine might have made news headlines but it’s not the first time that technology services like these have been infiltrated by the wrong people.

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    web scanner

    Slack was hacked back in 2015. The data included email addresses, usernames, hashed passwords, and in some cases, phone numbers, and Skype IDs users had associated with their accounts. As a result, Slack added two-factor authentication to protect data in the future.

    Gsuite is the ‘OG’ of cloud-based business

    How does Gsuite work? G Suite which was founded in 2006 and was formerly known as Google Apps for Work is a suite of web applications created by Google for businesses. It’s still a decent offering 14 years later. A basic G Suite account gives you access to Gmail and 30GB of Google Drive storage per user.

    There are obviously Enterprise-level packages with beefed up security to match that offered by highly secured ‘on-premise‘ setups.

    The suite’s Meet service is a video conferencing app. It is the business-oriented version of Google’s Hangouts platform and is suitable for businesses of all sizes. The solution enables users to make video calls with up to 30 users per high-definition video meeting.

    Compared to other software, and due to familiarity and affiliation to Android Smartphones, G Suite is quick and easy to set up and use from the time you subscribe to it. It literally takes up to 15mins to start receiving emails and make video-calls!

    Still in the game

    Microsoft offers 365 which includes Teams. Teams is quickly becoming Zoom’s big competition. Several companies are using Teams for internal meetings and Zoom for external meetings. Microsoft gains its competitive edge from is strong data protection, GDPR, and comprehensive security measures. But others are slowly and sometimes painfully also having to jack theirs up.

    The crucial factor to Teams is that it is part of the Office 365 ecosystem. In this way, it can collaborate with different services offered by Office 365. Users gain access to several functions separated into four categories:

    MS Proplus

    Firstly, they have access to the main Teams application which lets them find and create channels to hold “on-the-spot meetings, have conversations and share files”. Secondly, they have access to a function called Meetings. You can plan, schedule, and track meetings.  This calendar syncs with Outlook, as an example of the deep Office 365 integration.

    Thirdly users have access to calls which includes VoIP calling as well as fourth, they have access to the Activity application. This application lets one access @mentions, unread messages, and replies.

    Other secure apps

    Then we have Signal, a very new addition to the saturated video calling and voice messaging application world. The non-profit organization, the Signal Foundation launched a stable version of Signal last month.

    Signal is a cross-platform encrypted messaging service. It’s an impressive entrant and it’s opensource too.

    It uses the Internet to send one-to-one and group messages. These may include text and audio files, voice notes, images and videos.

    It is also available through a mobile application that can also make one-to-one voice and video calls. We expect the Android version to become well-loved soon. It can operate as a replacement for the SMS app.

    Signal’s emphasis on messages being protected and voice and video calls being stable because of the push by hackers to infiltrate the plethora of online messaging and video applications coming online over the past few months since Covid-19 broke out.

    This will become more and more important in 2020 and beyond as working from home becomes more common.

    The German government has encouraged people to work from home offices beyond the Covid-19 pandemic. This call is gaining impetus after the country saw a rise in Covid-19 infections after it started to ease it is locked in marked ways.

    With so much choice around cloud-based solutions, it’s best to try a few for yourself and see what works for you. But don’t waste too much time. Many of them are free and you’d really want to just get on with whatever your business is.

    A key is to use strong passwords which you change regularly as well as other measures to protect yourself from hackers.

    Read more about how to make your online accounts safer.

    Find out more about online office collaboration tools on our resources page

  • Forced digitization

    Forced digitization

    If you are reading this, you are probably couped up in your home, apartment, or wherever you have been forced to settle for a couple of months.

    Local stores ran out of toilet paper, rice, and other ‘essential’ supplies but what also flew off shelves were laptops, printers, webcams, and modems. Let’s not mention the millions of software and apps that are downloading every second.

    Retailers are also running out of printer paper because some of us are still hooked on paper despite the invention of emails and digital signing.

    State of play

    Pic courtesy of Pixabay

    The term ‘home office‘ is no more a privilege for those people in senior management or for entrepreneurs – we all have to do it now.

    The coronavirus has shifted the way we integrate digitally – more people are learning how to use video-conferencing and collaboration tools.


    But how long can businesses afford to pay people to babysit their kids, watch funny cat videos, binge on Netflix, and have meaningless conferences on Zoom?

    One can only imagine the frustration you are going through to set up your home offices. Installing/using software and the correct drivers for devices can get a little techy.

    Professional Web conferencing with Microsoft 365

    Let’s be frank, nowadays, no ‘IT guy or gal’ in their right mind would risk, or be willing to pay house calls to help with these installations. You will, therefore, need to familiarise yourself with finding the right remote tech support or by watching Youtube videos to guide you along. Most cloud providers like Google have an online help site. Microsoft also has a great support site to help with basic office set up.

    There are many of you, on the other hand, who have some working knowledge of computers but just need the right tools to facilitate your home working experience.

    Broadband needs

    So first things first – you need the Internet!

    Without this, you might as well go outside and risk infection. Or better, get hauled to prison for breaking national isolation laws for a few months. You might even get better forms of entertainment in your local hospital or prison.

    Back to the serious stuff…

    Research has shown that a ‘standard’ broadband Internet connection has a minimum download speed of 25 Mbps and a minimum upload speed of 3 Mbps. This serves as a baseline for determining fast and slow internet speeds.

    Speeds much faster than that (100 Mbps and above) are therefore considered “fast” Internet.

    Here’s how long it would take in hours, minutes and seconds to download a 4 GB file at various speeds.

    1 Mbps10 Mbps25 Mbps50 Mbps100 Mbps200 Mbps400 Mbps1,000 Mbps
    9:32:390:57:150:22:540:11:270:05:430:02:510:01:250:00:34

    Upload speeds (generally offered at much slower speeds ) come into play with things like video-conferencing or uploading large files to a server/cloud. It is good to pay attention to those as well. As a guide, 5 Mbps and above are good upload speeds.

    So based on the above, and what activities you perform online, you can now have an idea of which packages to go for if you need to upgrade or change your Internet Service Provider (ISP) altogether. If you are not sure what your current speed is, take a free speed test here.

    For those living in Germany, there is a local speed test which is monitored by the government to ensure the ISPs adhere to speeds promised to clients.

    Kitting up

    Once that is sorted you can shop for a good PC, laptop, or other accessories – bearing in mind that performance depends on the specs of the machine you choose.

    This can include the quality of the network card built into your device that enables you to maximize the broadband package’s top speeds. For more advice on choosing the right device that you need for optimum performance, give us a shout.

    Take a look at our resources page for a list of available software tools to help with communication and collaboration. Naturally, we all have our favourites so we will not advocate for one specifically.

    Debunqed, however, does supply some of the best brands (with enhanced security features) so check out our online store.

    Lastly, as tedious as it sounds, please ensure that you have adequate anti-virus, anti-hacking, malware, and anti-phishing (for emails) software. We cannot stress how many online scammers have become super active in this period. Some of them are even offering “help” fighting against the Coronavirus.

    Some cyber-criminals offer desperate people who have lost their jobs ‘a chance to work from home’. It’s all the same, a word to the wise is enough. Be safe when it comes to self-isolation and hygiene – but also online!

    Speak to us for a more detailed free consultation on how to best setup at home. At the global rate of the spread of the Coronavirus, this home office phase might be a thing for the rest of 2020.

  • Cloud-hosted services square up

    Cloud-hosted services square up

    Running your business requires choosing the right tools for you and your employees. In order to streamline work-related productivity, many organizations are migrating to cloud-based office suites. Specifically, Microsoft’s Office 365 and Google’s GSuite (now known as Google Workspace).

    Both products boast a variety of helpful productivity tools and the latest remote collaboration technologies. While it’s impossible to say which one is “better”. This head-to-head comparison can help you decide which office suite is a better fit for your business.

    What is Workspace & Office 365?

    Office 365 and Workspace (previously GSuite) are packages, of powerful business tools that facilitate your day-to-day tasks using the cloud. They even provide business emails along with apps for creating documents, spreadsheets, presentations, video conference calls, shared calendars, and notes.  

    In addition, storing information on Google or Microsoft servers, rather than your own via these suites, can also save your business a lot of money.  

    Plans and Pricing

    First, let’s look at plans and prices. It’s important to note that Microsoft requires an annual commitment, while Google offers you the option to make monthly payments if you prefer.

    Contact us to get a formal quote for your business
    GooglevsMicrosoftSuites
    Cloud packages head-to-head

    Email

    While both Office 365 and Workspace offer web and mobile apps (Outlook and Gmail, respectively) for email. There are, however, some subtle differences.

    One advantage to Office 365 is the desktop version of Outlook, which is incredibly feature-rich and lets you sort and group emails with ease. Gmail, on the other hand, is widely used throughout the world. For this reason, a variety of third-party app options (e.g. WordPress) can be linked to it to enhance its capabilities.

    Cloud Data Storage

    For the entry-level plans, Office 365 Business Essentials wins out with 1 TB (terabyte) of storage per user, while the Workspace ‘Basic’ plan only offers 30 GB. GSuite includes emails in this storage limit, whereas Office 365 provides extra storage for email files with added archiving.

    However, Workspace’s upgraded plans beat out most of Microsoft’s storage offerings. So long as your business has more than five employees, Workspace Business and Enterprise provides unlimited cloud storage. Although, businesses with less than 5 employees on the “Business” plan are capped at 1 TB. Only Microsoft’s E3 plan and higher offer the same unlimited cloud storage.

    Applications

    Applications are the cornerstones of a suite’s functionality. Workspace and Office 365 offer you a variety of comparable apps for word processing, creating spreadsheets and presentations, all on the cloud!

    This means every user gets a free desktop version of the Office suite (i.e. Microsoft Word, Excel) to download.

    These feature-rich apps expand far beyond the capabilities of the mobile and online versions, and are available on every plan except the ‘Business Essentials’.

    While both services offer mobile and online apps, one major benefit of Office 365 are its desktop applications.

    Collaboration

    These online applications make both suites ideal for remote collaboration. Microsoft Teams lets facilitate this with tools like real-time co-authoring, mentioning users by name and chat capabilities while working on OneDrive. Microsoft now lets you collaborate using its desktop apps, too, although the updates to shared files are a bit sluggish compared to its online apps.

    Similarly, GSuite offers Hangouts for chats and Google Drive for real-time collaboration. Google’s online and mobile apps were created with cloud collaboration in mind, so some might find them a bit more user-friendly.

    For remote meetings, GSuite and Office 365 both offer group video conference calls. If you plan on large-scale video conferences, then Office 365 offers far more for your money: most plans have a 250-participant limit, while the E3 plan increases to an astounding 10,000-person limit.

    Meanwhile, GSuite’s Google Meet allows up to 25 participants on the “Basic” plan, 50 on the “Business” plan, and 100 on the “Enterprise” plan.  

    Security

    Cloud services are running into a variety of security issues, and these suites are no exception.

    A 2019 Barracuda Networks’ report found that a large percent of ATO (account takeover) attacks were targeted at Microsoft Office 365 accounts after businesses migrated emails to the service.

    These attacks prompted the Cybersecurity and Infrastructure Security Agency (CISA) to issue a set of best practices. The aim was to help organizations migrate their email services while avoiding risks and vulnerabilities.

    Meanwhile, Google recently announced that a cloud storage feature for encrypted passwords on its “Enterprise” plans was faulty. As a result, some user passwords were stored in plaintext on Google’s servers!

    While cloud computing has its risks, the two suites do have impressive security features. GSuite is comparable to Google’s own level of security and offers AI detection of suspicious activity, Two-Factor authentication, and data leak protection—in which admins can block outgoing communication determined by set keywords.

    On the other hand, Office 365 has the option of Multiple Factor Authentication (MFA), along with the detection of malware, viruses, and suspicious activities. Microsoft also provides data loss protection, and admins can restrict access to company-issued devices only.

    Ease of Use

    So, which is easier to use? Well, it depends on who you are, and your ability to grasp software quickly.

    If you’re accustomed to working with MS Word or Excel documents, and edit them for work on a regular basis, then Office 365 and its desktop-to-online formatting compatibility will probably be your best bet. This is especially true if your company solely computes with Windows PCs.

    However, new users might find GSuite apps easier to learn, as the tools are a bit simpler and straightforward.

    So, which is best for you?

    Firstly, Office 365 offers feature-rich apps, and most of its plans come with a desktop version of MS Office applications. This is a definite advantage over its competitors.

    Its entry-level plan is far more generous in terms of data storage than GSuite’s “Basic” plan. In addition, businesses that already exclusively use Windows technology are likely to find Office 365 better-suited for their needs.

    With that said, GSuite was originally designed as a cloud collaborative productivity tool. Therefore, its features might be easier for collaboration and can be used among a wider variety of Windows and Mac devices. In addition, GSuite’s Business’ plans and above outdoes Microsoft when it comes to unlimited cloud file storage. <- This has changed since the article was first published.

    Unfortunately, I can’t tell you which of the two is “best.” But, with this knowledge in mind, you can make an informed decision to choose the best cloud suite for you.

  • Cloud (Storage) Wars!

    Cloud (Storage) Wars!

    The term “storage wars” has taken on a new meaning. It has shifted literally from the ability to keep one’s belongings in physical containers to having one’s data stored and managed in the digital realm.

    A question often asked is whether the (Internet) cloud is infinite. The answer is both a yes and no.

    The top four cloud tech companies are endlessly engaged in a silent market share war. It is a tough choice as they all offer millions of gigabytes in storage. We can only attempt to investigate to what extent is there an abundance of storage when we ‘run out’.


    The “Cloud” as explained in our previous blog, is a series of backed-up servers scattered across the globe.

    Consequently,  in terms of availability of storage, it is just a matter of where (location) a datacenter can be run and at what its maintenance costs are.
    The answer to how infinite is the cloud, therefore, boils down literally to a cost, rather than a capacity issue for cloud-storage providers (CSPs).

    The main CSPs vying for a market share in the paid cloud storage subscriptions are Google, Microsoft (Azure), Amazon, and IBM.

    There are also smaller yet significant players such as Box, Dropbox, Tresorit, and Barracuda.  A quick online search on their websites will reveal what they can offer you.


    Similarly, the pages of any one of the smaller companies will give some comparisons of each cloud storage offer (bundles).


    We will, however, focus on the major ‘players’ and summarize their offerings based on offers for both individuals and small to large enterprises.

    What to look out for
    stacking-up-cloud-vendors-2018-right-scale-2

    Some of the key features to look for when storing data in the cloud include Encryption at rest and in transit, as well as end-to-end encryption; 2-Step Verification, HIPAA Compliance.


    Other factors to consider are the actual server location, ability to sync any folders, and perform selective Synchronization.


    There are also key offerings such as offering the ability to edit files on mobile devices. For businesses, the ability to remotely wipe mobile devices, perform file-versioning, and other useful features for data management.

    As a business, if the above-mentioned features are not in your cloud solution, you better look into switching away.


    While you can technically run your own cloud, it would require a full-on IT team. That or a very good support system to assist in its maintenance and administration.


    It is for this very reason that a SaaS(and Hybrid)-approach to storage is preferred by many medium to large enterprises.

    4 of the most popular CSPs 

    Google

    Weaponry: 

    A standard (personal) GoogleDrive starts from 15 GB in size and comes when you open a Google email account. This is a standard with most Android-powered mobile phones which require a Gmail account to register the phone.

    It is a convenient way to store and access your pics, videos, and files across multiple devices or back them up in case of a hard drive crash.
    If you do not mind the inconvenience of having several logins, you could get away with multiple drives giving you 15 GBs each.


    There is, however, a drawback as there is no such a thing as a free lunch – the level of security and compliance features naturally are little to almost none.  Additional storage can also be purchased with different upgrade plans, which may come with more  add=ons such as extra file encryption.


    When it comes to their business offering, their Team Drive is available with the G-Suite bundle. One can upload 750 GB of data per day and up to a total of 5 TB in size.  Team Drive can contain a maximum of 100,000 files and folders, however, this limit can be increased upon request.


    The basic package including the more advanced security costs $5 per user per month and gives you 30 GB for storage and collaboration.

    A full comparison of available storage plans 

    Tactical strengths:

    The ease of accessing and using the drives via strategic partnerships such as Android provides them with a growing market share.   As it is cloud-based and not linked to physical devices,  you can access your GoogleDrive using a Mac computer as well.


    There are growing talks of incorporating Artificial Intelligence <AI> into the data management systems. They are currently building a full AI Center in Accra, Ghana. This will help bigger companies manage, access, and organize their stored information faster and with more purpose.


    They have recently launched a set of new cloud storage tiers under the branding Google One. This comes with revised pricing and storage options: 15 GB: remains Free; 100 GB costs $1.99/month; 200 GB $2.99/month  and 2 TB $9.99/month.

    Potential weakness/es:

    Google is a latecomer when it comes to offering business solutions and still battles with the stigma of being a free service and thus associated with inferior quality.


    The integration with Office applications is still something they struggle to get right. Not many are fans of  Googlesheets.


    Most non-Microsoft platforms will have this compatibility problem.
    They also run into a few data syncing problems ever so often, especially with the free storage. Google offers full 24/7 customer and technical support with their products. More aggressive advertising and pricing of their business offerings now serves to hopefully alleviate this issue for them.


    How Google bounces back from a hefty  EUR 4,34 billion fine for colluding with Android will determine if they survive the storage war. This especially if they will be now forced to allow other CSPs to offer services on mobile devices.

    Amazon

    Weaponry:

    One of the first cloud solution providers to offer eCommerce and Business-to-Business (B2B) offerings. Amazon and its Amazon Web Services (AWS) have come a long and calculated way from just offering/selling books online.


    They are actually seen as a formal threat and a direct (more superior) competitor to Microsoft’s cloud (equivalent) offering –  which we touch on next.
    Most of this comes from a robust and apparently the world’s largest global cloud infrastructure.


    Based on this, its cloud storage, dubbed Amazon S3, works on a “pay as you use” basis while its free tier starts you off on 5GB of storage. Thereafter you pay in increments based on the storage class you fall under.


    So the first 50 TB will cost  $0.023 per GB per month and then the next 450 TB will cost $0.022 per GB per month and so on.
    This is practical for businesses that do not have a limit to storage space but scale up and down very quickly based on their operations.

    Tactical strengths:

    Amazon’s storage platform gives users and businesses alike the ability to geographically store and move data with the highest levels of encryption. In addition, one can use data analytics on your data without moving the data into a separate analytics system.


    Amazon Athena additionally provides anyone who knows SQL on-demand query access to vast amounts of unstructured data. As with Google, AI incorporation along with Alexa would facilitate this even further.


    Other notable benefits offered include open workflows, Hybrid-cloud storage capability, powerful APIs, and easy and reliable access to many Third-Party vendors & Partners.


    Naturally, you get access to its AWS Marketplaces. It also has a strong compliance adherence including HIPAA/HITECH, EU Data Protection Directive, and FISMA.

    Comparison of the various storage classes available.

    Potential weakness/es:

    Its primary offering of consumer goods and online delivery will make it prone to any bad press received if that arm of operations does not work well.


    Further expansion into areas like streaming TV via Amazon Prime and cashless stores might result in a jack of all trades expert in none phenomenon. They are, nevertheless, handling all well so far.

    Microsoft

    Weaponry:

    The “go-to” tech company for word-processing software as well as operating systems. This software giant like Amazon is branching into many products.


    They now offer games, server hosting software, applications, an online store for all its devices, software, services, and of course, storage.
    Its Azure platform powers certain parts of Nasa and utility giant Schneider Electric to mention a few clients. Its purchase works similarly to Amazon via ‘pay-as-you-use’ terms.


    Storage users need to have a .Net Framework and SQL installed to use the storage. For those looking for quick storing solutions without building heavy infrastructure, they can adopt the cloud completely.


    With the launch of its online services (Microsoft 365), it has had to repackage a portion of its Azure platform to cater to small to mid-sized businesses.


    These include functional/specific bundles such as OneDrive (personal), OneDrive for Business, and Sharepoint (powerful storage and content management tool).


    The online version of the Sharepoint starts at $5.00 per user per month for a rather limited 1 TB per organization. Thereafter, users can purchase more in 1 GB increments of 12 to 16 (US) cents depending on the total (storage space) size ordered.

    Tactical strengths: 

    Also early adopters of AI (Machine Learning) and recently, the Blockchain (Blockchain Workbench), Microsoft is providing its developers with more and better reasons to use its storage space for practicality.
    Like their online storage offers on Office 365, Azure storage packages are also quite structured and well categorised.


    There are specific functions such as a database server-data management system. Then there is one for application running services, and others to handle rest-based object storage (Blob Storage).
    Lastly, they offer storage to help perform computations and process events (Functions).
    These bundles are all provided free for the first 12 months and then range from $0.002 per GB to about US 0.20c per million executions.


    They have a good Partner system to help distinguish and provide support for the best storage package based on one’s immediate needs.


    To bolster their growing Marketplace, they recently also purchased a business that deals with OpenSource (GitHub).  This enables more freedom for developers to manipulate the software on their platform.

    For a comparison of the storage types via Azure and pricing for each, click here.

    Potential weakness/es:

    People have found its pricing a little to steep on the storage side and so keeping market share will be tough.  Many new smaller CSPs offering cheaper per GB rates.


    They can only counter this by offering more products that require their storage (compatibility-wise).
    Some other cumbersome restrictions like users being only able to upload 20 000 files at once or the actual file-size limit might not bode too well with heavy cloud data users.


    They also don’t have as many APIs as Google or Amazon does, but these are growing by the day.

    IBM

    Weaponry:

    Probably the first of the CSP batch that provided cloud computing. It therefore has had the experience of honing ways of storing and retrieving data for larger businesses. International Business Machines (or IBM) can be considered as the grandfather of data storage.


    As with the other CSPs, there is a free offering called the “Lite plan” consisting of a single IBM Cloud service instance with storage up to 25 GB/month.
    Paid storage is staggered, per consumption and based on complex costing tiers based on location, storage class, and resiliency choice.


    Storage charges start from $0.09 for up to 50 GB down to $0.014 for 500+ TB on what they call the Cross-Region Flex plan.

    For more insight into the complex costing table, visit the IBM storage pricing page here.

    Tactical strengths:

    Their security is their biggest pride and strength and makes them a firm favourite for large companies and potentially governmental institutions.
    The fact that they do not actively advertise as much as Google or Microsoft is telling. They clearly need to provide high secrecy and protection for their existing clients.


    One such feature unique to the way data is stored on their cloud servers is using Information Dispersal Algorithms (IDAs). This helps to separate data in unrecognizable “slices” that are distributed across datacenters.


    So basically the complete copy of the data resides in any single storage node, and only a subset of nodes are available in order to fully retrieve the data on the network. This is similar to how peer-to-peer sharing or data encryption works.


    And speaking of heavy encryption, they have allegedly recently also started on the Blockchain and are experimenting with a particular Cryptocurrency to enable ease of payments. This in the light of IBM with its Watson platform looking to become more of a cloud-based data operating system.

    Potential weakness/es:

    IBM relies too much on its reputation as a forerunner for tech and cloud-based computing. It has earned that title for several decades before the likes of Google and Amazon barged in.


    They might lose out on market share once the newer CSPs start to offer more robust products and compliance services like theirs.


    Their high security and complex system come at a premium so designed for or rather restricted to wealthy companies essentially. The hosting option (main server locations) looks limited and restricted to geographical areas primarily in the US and EU.

    250x250

    Be wary of clandestine terminology such as ‘unlimited archiving/storage’ even with a paid subscription. This usually refers to storing data at rest and not the ability to constantly and unlimitedly sync files.


    Another salient factor to compare would be the number of files that you can upload or sync at the same time.
    This will be relevant for larger companies that need to upload large files and by large, we mean 10 GB files (2 and a half HD DVDs’ worth of content) and upwards.

    Making a choice

    At the end of the day, your decision to take on a faction in the storage war should be based on your priorities. You simply match it to what each of the companies is offering taking your budget into consideration of course.


    You may need to consider running a combination of two or more of them.
    Some larger companies offer storage as a “must-have” with hosted email or something as basic as purchasing a new smartphone.


    You will, however, have to ask yourself a few more pressing questions around functionality, data security, and compliance before taking it up.

    Or you can simply not accept the offer or disable it in cases where it is presented as a freebie!
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